The Ying and Yang of Content Management: Control Eases Collaboration

Sean Baird

Sean Baird

Sean leads Energy and Engineering Industry solution marketing and market development for EMC’s Information Intelligence Group.

It might seem counter-intuitive – tightly managing workflow while opening up collaboration. Yet that’s exactly what a content management system can do when it’s tuned to your specific industry and how your teams work. Just ask Saipem Group, one of the largest turnkey EPC contractors in the Oil & Gas industry.[Video] Saipem on integrating SAP with EMC Documentum

With over 40,000 employees and five different types of stakeholders needing access to their documents, Saipem looked for a safe, consistent way to share important, regulatory-controlled information. But missing approval steps or losing the chance for technical specialists to add input remained important concerns.

Saipem collaborates with clients, partners, vendors, sub-contractors, and regulating bodies to manage large capital engineering projects for its major Oil & Gas industry clients. Detailed project documentation must be readily available and shared throughout the process, all the way from engineering through construction and handover. EMC’s Engineering, Plant and Facilities Management (EPFM) software suite includes the EMC Documentum Capital Projects solution, which Saipem used for powerful content management combined with industry-specific workflows.

Oil and Gas Pipeline

“We need to verify, monitor, plan and control all our engineering activities and the best way to do that is to plan and control documents inside Documentum with the EPFM solution,” shares Ulisse Beretta, Business Application Manager, Saipem. “All project teams in engineering and construction teams access the documents and revisions.”

The company wanted to improve processes for transmitting documents to clients, lower the risk of non-compliance with EHS regulations, and better support the process of submitting progress claims.  A tall order for any solution – but EMC Documentum Capital Projects now manages 3,000,000 documents, 3,000 named users, and 2 terabytes of info.engineering and construction teams access the documents and revisions.”

After implementing EMC Documentum Capital Projects with support from EMC’s Information Intelligence Group (IIG), Saipem shortened its maintenance cycle by ensuring that the latest data is available 24X7 to approved users. The quality of documentation required by regulators and certification bodies improved, as bright minds added input at the right time, in the right place. Providing more timely and accurate progress reports accelerated project timelines, helping improve time-to-invoice upon project close.

For Saipem, implementing the industry-specific solution of EMC Documentum Capital Projects, with its underlying Documentum content management platform, meant they could support both open collaboration and tight control over content. The ying and yang of their requirements balanced out, so they can build a capital-intensive energy facility across global teams efficiently and collaboratively.

For more information about the EMC Engineering, Plant and Facilities Management (EPFM) software suite, visit: bitly.com/iig-energy-engineering

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